Why the two records drift
Metrc tracks units, weights and packages. Accounting tracks dollars. Drift comes from conversions recorded in one system and not the other, samples given away without a financial entry, waste destroyed without an inventory writedown, and transfers received physically before an invoice arrives.
The monthly routine
Export package activity for the period, map each package to its cost layer, tie transfers to invoices, record waste and sample events as inventory reductions, then compare ending Metrc quantities to ledger quantities by product category and investigate every variance above your threshold.
- Export Metrc package and transfer reports at period close
- Match inbound transfers to vendor invoices and payables
- Record harvest, conversion, waste and sample events in the ledger
- Compare ending quantities by category and document variances
- File the reconciliation with the month's close workpapers
What a documented variance is worth
An explained variance is a control working. An unexplained one is an open question an OLCC inspector or an IRS examiner will eventually ask. The documentation costs an hour a month and is worth considerably more than that under examination.
